Time tracking and staff management software for gyms
The staff module brings your team management together: time tracking with mobile clock-ins, weekly rotas for every employee and their holidays and absences, all inside the same software you use to manage members and classes.
Each employee clocks in and out from the app and checks their published schedule, while you see at a glance who clocked in on time and on site, and how much each session costs you.
Mobile clock-in
- Clock in and out from the gym app with a single tap
- Also via WhatsApp if you have the WhatsApp module
- Location check with a maximum distance from the workplace
- Configurable grace period on start time
- Allow or block clock-ins outside working hours or off site
Weekly staff rotas
Plan each employee's week on a rota, copy it from the previous week and publish it when it's ready: every employee sees it instantly in their app, under My schedule.
Holidays and absences
- Holidays, sick leave, personal leave and public holidays as full days
- Those days are blocked on the rota
- Clock-ins on those days are flagged as outside working hours
- Employees check their holidays from the app
AI-generated rotas
With the AI module, the weekly rota is generated automatically based on each employee's contracted hours and weekly maximum, while respecting their holidays and absences. You just review it and publish.
Reports and staff costs
- Clock-in report with hours worked per employee
- On-time and on-site indicators for every clock-in
- Hourly cost for each employee
- Sessions and instructors report with the clock-in and cost of each session
- Manual clock-in corrections from the dashboard
Staff management: frequently asked questions
Yes. Each employee records their start and finish time, and the system stores the date, the time and whether the clock-in was on schedule and on site. Your daily working-hours record is always available in the reports.
From the gym app with a single tap, or via WhatsApp if you have that module. You can require them to be within a maximum distance of the workplace and within their schedule, or allow the clock-in anyway and have it flagged.
Yes. You record holidays, sick leave, personal leave and public holidays from the employee's profile, and those days are blocked on the weekly rota. Employees see them in their app and they are taken into account in the reports.
Yes. You set each employee's hourly cost and the sessions and instructors report calculates the cost of every session, along with whether the instructor clocked in for it and how many bookings it had.
Time tracking and staff management software for gyms
The staff module brings your team management together: time tracking with mobile clock-ins, weekly rotas for every employee and their holidays and absences, all inside the same software you use to manage members and classes.
- Time tracking without paper or spreadsheets
- Clock-ins verified by location and schedule
- Rotas ready in minutes, by copying last week or with AI
- Holidays and sick leave managed in one place
- The real staff cost of every session
- Your team checks schedules and clock-ins from their phone