Everything you can do with GestionaTuComunidad
We have organized the platform features by category so you can see at a glance how it can help you save time, increase your revenue and improve your clients' experience.
Common area bookings
- Online booking of padel court, social room, pool and barbecue
- Booking of storage rooms, multipurpose hall and visitor parking
- Visual occupancy calendar for each common area
- Capacity control and waiting lists with automatic alerts
- Usage rules, schedules and maintenance blocks
- Recurring bookings and non-bookable periods
- Confirmation and cancellation from the resident app
Access control
- Access to entrance, garage and common areas by QR, card or remote
- Remote door opening from the app
- Historical access and visitor log
- Restrictions by schedule and by area
- Instant activation and deactivation of cards and remotes
- Self check-in from the kiosk at the entrance
- Temporary passes for visitors and suppliers
Residents and properties
- Complete profile of owners and tenants
- Management of properties, garages and storage rooms
- Participation coefficients per unit
- Ownership changes and updated contacts
- Documents and consents per owner
- Tags and resident segmentation
- History of communications and actions
Fees, special levies and charges
- Issuing of ordinary fees and extraordinary levies
- SEPA direct debit and bank remittance generation
- Invoices per property based on participation coefficient
- Handling of unpaid fees and debtor claims
- Online payments from the resident app and web
- Automatic retries and due-date reminders
Invoicing and accounting
- Annual community budget and follow-up
- Recording of expenses by items and concepts
- Supplier management and received invoices
- Reconciliation of income and payments
- Account balance and community status
- Accounting reports and year-end closing
Communications and notices
- Circulars and announcements to the whole community
- Digital notice board
- Meeting notices and reminders
- Push, email and SMS notifications
- Communication groups by block or entrance
- History of sent messages
WhatsApp with AI
- 24/7 virtual assistant on WhatsApp for residents
- Automatic replies to frequent questions
- Conversations centralized in the panel
- Integration with the owner profile
- Sending of notices and fee reminders
Incidents and maintenance
- Fault reports and incidents from the app
- Follow-up on the status of each incident
- Assignment to suppliers and maintenance staff
- Photos and comments on each report
- Preventive maintenance of facilities
- Repair history by common area
Documents and minutes
- Minutes of ordinary and extraordinary meetings
- Internal rules and community bylaws
- Contracts with suppliers and insurers
- Documents downloadable by residents
- Version control and permission-based access
- Centralized digital archive of the property
Resident app
- iOS and Android app for owners and tenants
- Bookings, fees, incidents and notices from the phone
- Generic app or custom-branded with the manager's logo
- Access to entrance and garage from the phone
- Push notifications and notice board
Reports and statistics
- Dashboard with the community status
- Debt report and pending invoices
- Expense analysis by items and suppliers
- Budget versus actual spending tracking
- Common area usage statistics
- Data and report export
Staff and internal access
- Management of concierge, manager and staff
- Roles and permissions by user profile
- Time tracking and staff clock-in
- Task and area assignment
- Internal access configuration
Devices and hardware
- Self-management kiosk at the entrance
- QR and access card readers
- Integration with doors and physical controls
- Information screens in common areas
- Remotes and cards for residents
Customization and settings
- Branding, colors and custom domain
- Guided setup onboarding
- Text customization and multi-language
- Automatic backups
- Custom menu entries and iframes